Office Administrator / Secretary

Dubai, Dubai, United Arab Emirates

Full Time

Experienced

PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an experienced Office Administrator who will be responsible for maintenance of the office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers and control and assurance of proper office documents filling. Besides that, Administrator is in charge of car fleet management, monitors the work of the drivers, arranges their schedule and controls the attendance.

Key Responsibilities & Authorities
Office Administration:

Preparing letters, reports, memos, other documents required.
Answering phone calls and directing them to appropriate parties or receives and forwards messages.
Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.
Create, transcribe and distribute meeting agendas and minutes
File and retrieve project documents, records and reports.

Car fleet management:

Supervise office drivers and coordinate their daily work
Approve attendance for office drivers
Manager the pick-up and drop-off of personnel and guests
Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.

Documentation & Reporting:

Providing information from one department to another as requested.
Execute any other duties as assigned by Supervisor.

Qualifications

BS degree or equivalent in a relevant discipline

Job Experience

5+ years office administration background
Excellent communication skills and Fluency in English
Ability to work proactively in a professional, confident manner
Ability to work under pressure and to tight deadlines

Knowledge

Knowledge of office administration
Ability to maintain a high level of accuracy in preparing and entering information

Skills

Excellent interpersonal skills
Team building skills
Analytical and problem-solving skills
Decision making skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communications skills
Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level
Stress and time management skills

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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Office Administrator / Secretary

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